Step 1. Register
Go to ceedar.education.ufl.edu/ccsc2017 and register for the convening. Registration must be completed by February 28th.
Step 2. Complete the UFID Form
In order to book any travel or be reimbursed for any travel expenses, you will need to fill out and return the attached UFID form. The address on this form will be used to mail your reimbursement check.
UFID forms must be submitted by March 31st to email@example.com. Once that form is received, we can purchase your flight. All flights must be booked by April 14th. CEEDAR staff must book and pay your airfare.
Step 3. Book Flight
We will book and pay for your airfare. Since the meeting starts June 27th at 3PM, your flight should arrive no later than 1:30PM. The meeting ends on June 29th at 2:30PM, so your departure should not be scheduled before 5:00PM. Please note that you may fly into either the Chicago-O’Hare airport (ORD) or the Midway-Chicago airport (MDW).
The preferred way for us to prepay your flight is for you to capture a “screen shot” of your preferred flights and email them to Shari firstname.lastname@example.org. Once Shari purchases your flight, you will get the itinerary via email. You have 20 hours from the time of the ticket purchase to make changes. We cannot make changes after that time. Please note that we cannot pay for seat upgrades or travel insurance.
We try to be as flexible as possible with travel preferences, while still considering the budget. Please look for an economical flight. If your preferred flight costs more than $450, we may search for more cost effective alternatives for you to choose from.
We understand that we are booking tickets months prior to the convening and that life situations may arise causing you to cancel your attendance. If you are unable to attend the convening, yet your ticket has already been paid for, it is not possible to transfer plane tickets or get a refund. Instead airlines offer credits, but only to the ticketed passenger. Because of this, you will be responsible for reimbursing CEEDAR for the amount of the ticket if you cannot attend. This will allow you to use it for other travel at a later date.